Transfer payroll postings to external financial systems
If your financial accounting isn't managed in Business Central, payroll and finance transfer posted payroll runs by allocation group to external finance formats through the financial posting interface and reconcile them. SwissSalary supports different target systems through an extensible interface architecture—after the payroll run is posted when the general ledger is outside Business Central.
Prerequisites
- The payroll run is posted.
- The target system is configured for the allocation group.
- Valid debit and credit accounts are stored for the salary types.
Supported target systems
SwissSalary provides the following interface formats:
| Target system | Description |
|---|---|
| Dynamics NAV | Export in the Business Central/NAV journal format. |
| SAP (Excel) | Excel export in an SAP-compatible format. |
| Dynamics AX | Export for Microsoft Dynamics AX. |
| Infoniqa ONE 50 | Export for Sage 50 / Infoniqa ONE 50. |
| Abacus | Export for Abacus. |
| JD Edwards | Export for JD Edwards. |
| SAP Business ByDesign | Export for SAP Business ByDesign. |
| SAP Business One | Export for SAP Business One. |
| Infoniqa ONE 200 | Export for Sage 200 / Infoniqa ONE 200. |
| IFS Financials | Export for IFS Financials. |
| SAP Business One (Excel) | Excel export for SAP Business One. |
| Custom (Text) | Freely definable text format. |
Set up the target system
- Open the required Allocation Group.
- In the Destination System field, choose the external financial system.
- In the Interface Company Number field, enter the company identifier from the target system.
Hinweis
The setting applies per allocation group. You can use different target systems for different groups.
Transfer a posted payroll run
- Open the Payrolls page, and then choose the posted run.
- Start the financial posting transfer action.
- SwissSalary creates the export file based on the configured target system.
The export uses the debit and credit accounts stored for the salary types and the dimensions from the posted payroll run.
Check the export result
- Check that the generated file is complete.
- Open the General Ledger Log report to reconcile the exported posting lines with the payroll run.
- Import the file into your external financial system, and then reconcile it there.
Wichtig
After each transfer, check that the totals in the target system match the totals in the General Ledger Log. Differences indicate missing account mappings or rounding differences.
Custom text format
If none of the standard formats are suitable, choose Custom (Text). In this mode, you can configure the export structure individually.
Good to know
- You start the transfer before posting—the prerequisite isn't met, and the external finance system receives no payroll posting.
- The Destination System or Interface Company Number is missing or incorrect for the allocation group—postings go to the wrong company or aren't transferred.
- You export salary types without valid debit or credit accounts—costs and liabilities remain incomplete in the target system.
- You don't compare totals with the General Ledger Log—account gaps and rounding differences go unnoticed and distort the financial statements.
- You assume one target system applies to all groups even though the setting applies per group—individual organizations are missing from the transfer.