Transfer KLE daily allowances to the salary journal
If Settlement Posting in Swissdec Setup is set to Management Rapport Journal, transfer received KLE daily allowance settlements to the salary journal. You can create one journal line per day or one total line.
Prerequisites
- The daily allowance settlement has been checked.
- Settlement Posting is set to Management Rapport Journal.
- A suitable journal and the required salary types are set up.
- The employee belongs to the allocation group of the selected journal.
- No journal or salary entries exist for the settlement.
Wichtig
The report includes only settlements without existing journal and salary entries. This prevents SwissSalary from transferring the same settlement twice.
Select the daily allowance settlement
- Open the KLE Case Card.
- Open the daily allowance story.
- Check the Settlement Details, especially:
- date from and date to;
- waiting days and covering days;
- daily allowance;
- amount;
- reductions;
- hospital aliment.
- Choose Transfer to Journal Line.
Set transfer options
| Field | Description |
|---|---|
| Journal Batch Name | Specifies the journal where SwissSalary writes the lines. The employee must belong to the assigned allocation group. |
| Normal Salary Type | Normally, you enter the correction salary type here, because the daily allowance salary type is set up as a follow-up salary type on this salary type. |
| Reduction Salary Type | Specifies the salary type for reduction lines in a daily transfer. |
| Journal Import Type | Daily creates daily lines. Total creates one total line. |
Hinweis
Reduction Salary Type is active only for the Daily import type.
Transfer daily allowances by day
Choose Daily if you need the settlement in the journal by period.
SwissSalary processes the detail lines as follows:
- Normal benefits create a journal line for each date from Date from through Date to.
- Waiting periods move the start forward by the rounded number of waiting days.
- Each line has a quantity of 1 and the effective daily allowance as the rate.
- Reduction lines are written as a single line with the detail amount and date to.
- For hospital aliment, SwissSalary uses the Reduction Salary Type for the reduction line.
Transfer daily allowances as a total
Choose Total if one total line per settlement is sufficient.
SwissSalary:
- totals the amounts of all detail lines;
- uses the processed detail line's Date to as the document date;
- uses the work date if there is no date to;
- writes a quantity of 1 and the total amount as the rate.
Check the journal lines
After the transfer, open the Management Rapport Journal. Check:
- Employee No.
- Salary Type No.
- Document Date
- Quantity
- Rate
- amount
- allocation group or journal batch name.
The generated lines get the value KLE in the Source Code field, which identifies the origin of the line, and a technical link to the KLE daily allowance settlement. SwissSalary also writes the follow-up salary types of the selected salary type to the journal.
Warnung
Delete or change generated lines only after a business review. The KLE settlement is considered transferred as soon as journal or salary entries with its reference exist.
Reconcile before the payroll run
- Compare the reported total on the daily allowance salary types with the daily allowance stories.
- Reconcile reductions and hospital aliment separately.
- Check the salary type liabilities and how they appear on the payslip.
- Run a test payroll.
- Then check Journal Entries and Salary Entries on the daily allowance settlement.
Good to know
- Attempting to transfer the same settlement again — only settlements without existing journal or salary entries are transferred, so duplicate imports are blocked.
- Expecting Reduction Salary Type for an import type other than Daily — the field is active only for Daily.
- Changing generated lines before review while continuing to treat the settlement as open — the settlement is considered transferred as soon as entries exist.