Submit family allowance data to a FAK bank
With the FAK Bank Interface - XML report, you create an XML file with family allowance data that you can forward to the compensation fund of the banks. The file contains children's data, beneficiaries, and the settled allowance amounts for the selected period. Create the file after payroll periods with family allowance salary types are posted, typically per month or per period as agreed with the compensation fund of the banks.
Prerequisites
- The employees' children are entered on the Employee Card with Date of Birth, Gender, Social Security No., and the valid allowance dates.
- Children Allowance from, Education Allowance from, and Education Allowance to are maintained to the exact month.
- Posted salary entries with the relevant family allowance salary types exist for the affected employees.
- A suitable No. Series is set up if the file is to receive a sequential number.
Check children's data before the export
Incomplete or incorrect children's data results in an incomplete file. Check the following on the employees' Employee Card:
| Field | Check |
|---|---|
| Date of Birth | Must not be in the future. |
| Gender | Must be M or F. |
| Social Security No. | Must contain 13 digits. SwissSalary formats the number as 756.xxxx.xxxx.xx and checks the last digit. |
| Children Allowance from | The start of the month from which child allowances are due. |
| Education Allowance from / to | The period in which education allowances are incurred. |
| Family Relationship | Choose the applicable value: Mother, Stepmother, Foster mother, Sister, Grandmother, Father, Stepfather, Foster father, Brother, or Grandfather. |
Hinweis
SwissSalary automatically rounds the allowance dates to month boundaries. Children Allowance from is set to the start of the month, and Education Allowance to is set to the end of the month.
Check the family allowance summary
Use the Family Allowance Statement report to check the settled allowances before the export. Compare the totals with the posted salary entries and with the generated XML file.
Create the XML file
- Open the FAK Bank Interface - XML report.
- Configure the options.
| Field | Description |
|---|---|
| County | The canton for which the family allowance data is created. The value refers to the canton table. |
| Date From | Start of the export period. When you open the report, SwissSalary proposes the first day of the previous month. |
| Date To | End of the export period. When you open the report, the end of the month of the start date is proposed. |
| No. Series | Optional number series that is assigned to the generated file. |
- Run the report.
- Save the generated XML file.
Wichtig
SwissSalary creates the XML file but doesn't submit it automatically. Deliver the file to the FAK bank through the agreed channel outside SwissSalary.
Good to know
- Exporting children without a Date of Birth, with an invalid Gender, or with a social security number that doesn't have 13 digits—the file remains incomplete.
- Leaving Children Allowance from and Education Allowance from / to unchecked—SwissSalary rounds to month boundaries and can shift periods.
- Starting the export without posted family allowance salary types in the period—the file is empty or has gaps.
- Treating the XML file like a completed submission—SwissSalary creates only the file; delivery to the FAK remains your responsibility.