Manage places of work and cantonal assignments
Set up places of work with an FAK canton, BUR number, and community number, and assign them to employees. Payroll and HR professionals who maintain master data do this during initial setup or after a change of location.
Prerequisites
- The canton table contains valid canton codes.
- The ZIP code table is current.
Create a place of work
- Open the Place of Work page.
- Create an entry with the following fields:
| Field | Description |
|---|---|
| Code | A unique short code for the place of work. |
| Description | The name. SwissSalary automatically copies it from the ZIP code table when you enter the ZIP code. |
| ZIP Code | The postal code. SwissSalary uses the ZIP code table to set the FAK County. |
| City | The city of the place of work. |
| Address | The street of the place of work. |
| FAK County | The canton relevant to the family allowance fund. SwissSalary derives it from the ZIP code, and you can adjust it manually. |
| BUR-No. | The number from the Business and Enterprise Register for statistical reports to the Swiss Federal Statistical Office. |
| Community No. | The Swiss Federal Statistical Office community number for Swissdec declarations. The number is derived from the ZIP code table. |
| Weekly Work Time (Industry Minutes) | Working time in industry minutes. This optional field is used for statistical evaluations. |
| Weekly Work Time (Lessons) | Working time in lessons. This field is relevant for statistical evaluations. |
| Country/Region Code | Derived from the ZIP code table. If the place of work is abroad, you must specify the country code manually. |
Tipp
When you enter a ZIP Code, SwissSalary provides a ZIP code search and automatically fills in the FAK County.
Assign employees
On the Employee Card, use the Place of Work field to assign the employee to the correct place of work. SwissSalary derives the Place of Work County field from this assignment.
Wichtig
Changes to the place of work affect the child allowance calculation in the next payroll run. After a change, check that the allowances are calculated correctly.
Check the effects
The place-of-work assignment affects:
- Child allowances: The FAK canton determines the cantonal allowance rate.
- Swissdec declarations: The community number and BUR number are transferred to the salary declaration.
- Statistics: Evaluations by place of work or canton filter on this field.
Good to know
- You don't check the FAK County after it is copied from the ZIP code even though a different canton applies manually—child allowances use the wrong rate.
- You change the place of work on the Employee Card and don't check child allowances in the next payroll run—allowances and bases change unnoticed.
- You leave BUR-No. or Community No. blank—Swissdec and statistical declarations fail or are rejected.