Table of Contents

Track employee and salary history

SwissSalary automatically logs personnel and salary changes. Use Employee History and the Salary Change Log to track who made which change and when—a key control between two payroll runs.

Prerequisites

  • The affected employees exist in the employee master data.
  • You have access to the history and log functions.

View employee history

  1. Open the Employee Card for the affected employee.
  2. Choose the History action to open the Employee History page.
  3. The change list shows the following information:
Field Description
History Date Date of the change.
History Time Time of the change.
History By User who made the change.
History Type Type of change, such as a master data change or TimeMachine.
Employee No. Number of the affected employee.
Name, First Name Current personal details at the time of the change.
Address, ZIP Code, City Address details.
Post Code Tax City, Tax City Tax assignment.
County Canton assignment.
  1. Filter by History Date or History By to find changes in a specific period or changes made by a specific person.
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Employee History also shows retroactive changes recorded through TimeMachine. The TimeMachine Payroll No. field identifies the related payroll run.

Review the Salary Change Log

  1. Choose the Search icon, enter Salary Change Log, and then choose the related link.
  2. The report shows changes to allocated salaries, base salaries, and other payroll-relevant fields.
  3. Filter by employee, department, or period.

Export employee history as a report

In addition to the page view, you can export employee history as the Employee History report. Choose the report action on the Employee Card or in the Role Center.

Good to know

  • If you overlook TimeMachine changes in the history, the trigger is missing unless you check TimeMachine Payroll No.
  • If you open the list without filtering by date and user, the period control becomes difficult to review.
  • If you review the Salary Change Log and the employee page separately even though master data and salary changed at the same time, you lose the connection between the changes.

See also