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Calculate the BVG base and check insurance changes

The BVG Base Calculation report determines the insured salary (notional BVG salary) for each employee from the salary components. Compare the result with the current notional salary on record and correct discrepancies before the next report or payroll run. Use this check after salary increases, before Swissdec or pension fund reports, and for employees who join or leave during the reporting year.

Prerequisites

  • BVG contracts are entered in the Pension Fund Institutions.
  • Employees have a valid BVG-Code (for example, Premium in % EE+ER or Fixed premium).
  • The allocation group or Employee Card refers to at least one BVG contract (Primary BVG through Quaternary BVG).

Calculate the BVG base

  1. Open the BVG Base Calculation report.
  2. Configure the options:
Field Description
Contract The BVG contract to check.
Declaration Year The calculation reference date.
Export to Excel Turn on this option for a tabular export.
  1. Run the report.

Understand the calculation result

The report shows the following for each employee:

  • Monthly Amount (monthly salary according to the salary master data)
  • Part of 13 salary (calculated according to the setup in the salary master data)
  • Part of 14 salary (calculated according to the setup in the salary master data)
  • Days (only shown for employees who join or leave during the month)
  • Calculated BVG Base (annualized)
  • Corrected BVG Base (if it differs from the notional BVG salary entered on the Employee Card)
Hinweis

The annualization to 360 days proportionally considers employees who join or leave during the year.

Check and correct discrepancies

If the calculated BVG base differs from the Notional BVG Salary entered on the Employee Card:

  1. Open the affected Employee Card.
  2. Check the Notional BVG Salary field.
  3. Adjust the value if the discrepancy is valid, for example after a salary increase.
  4. Check the Calculation Date BVG field on the Employee Card.
Wichtig

Correct the notional BVG salary before the next Swissdec report. The reported BVG salary is based on this field.

Relationship to salary increases

A salary increase changes the BVG base. Run the report after every mass salary increase to make sure that:

  • the new base salaries are included correctly in the BVG calculation;
  • the notional BVG salaries on the Employee Cards are updated;
  • any EMA reports to the pension fund can be prepared.

Good to know

  • You release the reported BVG salary without an up-to-date Notional BVG Salary—the next report is based on outdated values.
  • You calculate without a valid BVG Code and a reference to Primary BVG through Quaternary BVG—the calculation is incomplete.
  • You ignore employees who join or leave during the year in the 360-day annualization—the stated annual salary differs from the expected value.
  • You prepare EMA reports after a mass salary increase without running the report again—insurance changes remain undetected.
  • You check discrepancies only on screen and don't use Export to Excel—you don't have a traceable record for each employee later.

See also