Table of Contents

Create cash payment and payment order lists

From a checked payroll run, create cash payment, coin, and payment order lists for reconciliation and manual payment. Payroll and finance specialists create the lists after the payroll run has been calculated and checked—either in parallel with or as an alternative to the ISO 20022 export, depending on the payment form.

Prerequisites

  • The definitive payroll run has been fully checked.
  • The run's Settlement Date and Payment Date are entered.
  • The employees' payment forms and bank distributions are correct.
  • For payment orders, the bank to be debited is set up in the allocation group.

Create a cash payment list

  1. Open Payrolls and select the run.
  2. Select Reports > Payment > Payment > Cash Payment List.
  3. Check Payroll No., the read-only Settlement Date, and the Payment Date.
  4. Preview or output the report.
  5. Reconcile the beneficiaries, individual amounts, and Total Payment with the payslips.

The list contains only bank entries with the Cash Payment payment form and a nonzero amount.

Wichtig

If the settlement or payment date is missing, the list can't be created. If the entered payment date differs from the date of the selected payroll run, SwissSalary displays a message.

Create a coin list

  1. Select Reports > Payment > Payment > Coin List.
  2. Check Payroll No., Settlement Date, and Payment Date.
  3. Create the preview.
  4. Check the denomination for each beneficiary and the Total Coin List.
  5. Reconcile the total result with the cash payment list.

The coin list includes cash payments in CHF. A blank Currency Code is also treated as CHF. SwissSalary breaks down the amount to the smallest denomination included in the report.

Hinweis

Use the coin list as a preparation aid. Disburse and acknowledge receipt of the actual cash according to your internal control process.

Create a detailed payment order

  1. Select Payment > Payment Order (Detailed).
  2. Check Payroll No., Settlement Date, and Payment Date.
  3. Check Debit to Bank. SwissSalary suggests the bank code from the allocation group.
  4. Create the report.
  5. Reconcile the bank, beneficiaries, account details, and amounts with the posted bank entries.

The detailed payment order lists the payments for each beneficiary.

Create a summarized payment order

  1. Select Payment > Payment Order (Summarized).
  2. Check Payroll No., Settlement Date, and Payment at.
  3. Check Debit to DTA Bank.
  4. If necessary, add Message Line1 and Message Line2.
  5. Create the report and check the number of payments and the total amount for each currency.

The summarized report is an existing DTA report. It doesn't create a new electronic payment file and doesn't replace the ISO 20022 export.

Warnung

Don't submit a second payment based on a list if an ISO 20022 file has already been executed for the same run. Before each approval, clarify the payment status outside SwissSalary.

Reconcile the lists

For the selected payroll run, check:

  1. The total of the cash payment list against the cash payment entries.
  2. The total of the coin list against the cash payment list.
  3. The total of the payment orders against the corresponding bank entries.
  4. The totals separately by currency.
  5. The overall total of all payment methods against the net salary to be paid.

If an employee is missing, check the employee bank's Payment Form, Valid From, Valid To, Maximum Amount, Salary Type Filter, and Currency Code.

Good to know

  • You create lists without a Settlement Date or Payment Date—the order doesn't start or uses the wrong cutoff date.
  • You trigger a second payment based on a list even though the ISO 20022 file has already been executed—this results in a duplicate payment.
  • You confuse the summarized DTA payment order with a pain.001 file—the bank can't process the order.
  • You don't reconcile the cash payment and coin lists against the net salary—too much or too little cash is disbursed.
  • You search the list for missing employees without checking the payment form and validity of the bank line—the employee remains unpaid.

See also