Table of Contents

Set up departments and department managers

Use Department and the Department List to structure the organization for the employee master and the manager view. Payroll or HR administration maintains the hierarchy and validity before you assign employees and use Manager Self Service. Set up departments during initial setup, reorganization, and before department managers start work.

Prerequisites

  • Employees who will act as department managers are recorded in the employee master.
  • You know which departments are parents and who manages them.
  • For the manager view, plan the SwissSalary Manager Self Service profile and the SwS MSS permission set. For more information, see Assign SwissSalary profiles and Assign permission sets.

Create departments

  1. Open the Department List from Search.
  2. Enter each department with its validity period.
  3. Assign parent departments so that the hierarchy and indentation are created.
  4. Save the list before you assign managers.

On the Employee Card, assign only the Department field to the employee. Don't use removed legacy fields for responsibility.

Assign department managers

  1. Open the Department List.
  2. Choose Manage Supervisors. The Department Supervisor List opens.
  3. For each line, enter the department, the manager's Employee No., and the valid-from and valid-to dates.
  4. Turn on Responsible for Subdepartments if the manager should also see child departments.
  5. Save the lines.

Without a matching line in the Department Supervisor List, department filtering for managers doesn't apply.

Wichtig

Department managers have access to the Employee Card of their employees and can view its content. They also have access to the Employee Dossier of their employees. They can't view other tables.

Department permissions on the user

In the default view of User Setup SwissSalary, Employee No. and Department Permissions are hidden and can be shown through personalization. Administration stores both on the user when the person should see only their departments.

  • If Department Permissions is off, SwissSalary doesn't filter by department.
  • If it is on, the user needs an Employee No. and matching lines in the Department Supervisor List.
  • Child departments are included only when Responsible for Subdepartments is selected.

For more information about user setup, see Set up SwissSalary users and allocation group filters.

Good to know

  • You assign employees to a department that is missing from the Department List—the organizational view and later manager filters stay empty.
  • You turn on Department Permissions without an Employee No. on the user—SwissSalary can't resolve the manager.
  • You don't select Responsible for Subdepartments—child departments stay invisible to the manager.
  • You enter a person as a department manager without checking their access—they can view the Employee Card and Employee Dossier of all employees in their departments.

See also