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Create and track ASR salary and advance payments

With the ASR reports, you create payment slips for posted salary payments or for advance payments from the salary journal. SwissSalary logs every partial amount issued as an ASR entry. Use the reports after you post a payroll run with the ASR payment form, or before the final run for advance payments from the journal.

Prerequisites

  • The ASR Setup is maintained with sender data, Customer-No., and No. Series.
  • For posted runs, employee bank entries with the ASR payment form exist.
  • For advance payments, the ASR Advance Payment ST salary type is entered in Payroll Setup.

Set up ASR

  1. Open ASR Setup.
  2. Enter the sender and ASR data.
Field Description
Sender Name and Sender Name 2 Name on the payment slip.
Sender Address and Sender Address 2 Address of the sender.
Sender Post Code and Sender City Postal code and city of the sender.
Place of Issue Place that is printed on the ASR.
Customer-No. Identification of the ASR account. SwissSalary validates the number as a postal account.
No. Series Next ASR number. The value can have a maximum of six digits.
Request No. Series Suppresses the coding line, reference, and printed ASR number.
Signature Image that is printed on the ASR.

For advance payments, the ASR Advance Payment ST salary type must also be entered in Payroll Setup.

Create an ASR for a posted payroll run

  1. Open Payrolls and select the posted run.
  2. Choose Reports > Payment > Payment > ASR.
  3. Check the following:
Field Description
Payroll No. Posted payroll run.
Settlement Date Settlement date of the selected run.
Payment Date Payment date of the run.
Validity date Validity of the payment slip. SwissSalary proposes two months after the payment date.
  1. Create a preview first.
  2. Print the report only after you check it.

The report takes into account only posted employee bank entries that meet the following conditions:

  • with the ASR payment form;
  • with an amount other than zero;
  • in CHF or with an empty currency code.

Amounts over 10,000 are split into several payment slips of at most 10,000. SwissSalary writes an ASR entry for every partial amount issued.

Test an ASR from the salary journal

On the Management Rapport Journal page, you can choose ASR for a journal line. SwissSalary runs a test calculation for the employee and then opens the Salary ASR report in test mode.

If the ASR Advance Payment ST salary type is set up and you don't open the report in preview only, test mode can create a corresponding journal line. Therefore, check the journal after every test printout.

Create an ASR advance payment

  1. Open the Management Rapport Journal and select a line for the employee.
  2. Choose Reports > ASR Prepayments.
  3. Check the following:
Field Description
Employee No. Recipient of the advance payment.
Employee Name of the selected person.
Payment Date Payout date. The default is the current date.
Validity date By default, two months after the payment date.
Advance Amount Amount to be issued. The value must not be zero.
  1. Display a preview.
  2. Print the report.

Outside the preview, SwissSalary inserts a journal line after the source line with the ASR Advance Payment ST salary type, the advance amount, and the ASR Advance Performance indicator.

Wichtig

Printing changes the salary journal. Use the preview to check the data, and check the newly created journal line after the final printout.

Track ASR entries

Open the ASR Entry page from the ASR Setup, from the Employee Card, or from the salary entries.

Field Description
Date Creation date of the ASR entry.
Effective Date Effective or validity date.
Document No. ASR number used.
Amount Partial amount issued.
Payroll No. Related payroll run, if available.
Comment Free control note.
Debit Date Date of the actual debit.

The automatically generated values are read-only. You can add Comment and Debit Date later. Use ASR List to create an analysis of the entries.

Reconcile the payment

  1. Compare the total of the ASR entries with the ASR bank entries of the payroll run.
  2. Check split amounts over 10,000 individually.
  3. Reconcile advance payments with the inserted journal lines.
  4. Enter the Debit Date as soon as the payment is debited.
  5. Document variances in the Comment.

Good to know

  • Forgetting the ASR Advance Payment ST salary type in Payroll Setup—without it, you can't create advance payments.
  • Starting the final printout without checking the preview and the new journal line—the run can change afterward.
  • Treating amounts over 10,000 as a single slip—SwissSalary splits them, and every partial amount must match the ASR entries.
  • Expecting bank entries without the ASR payment form, with a zero amount, or in a currency other than CHF—the report for posted runs omits them.

See also